Privacy policy

About this policy

This policy concerns the ICMRTI website and enquiries sent to the International Centre for Multidisciplinary Research, Technology & Innovation. For privacy questions, email info@ICMRTI.org.

Conference registrations and submissions made through external websites are subject to the information provided by those websites. This website does not contain a registration payment system or a participant account service.

Information you provide

When you email ICMRTI, your message may include your name, email address, institution, and information about your enquiry. The contact form requests a name, email address, and message; an institution or organization is optional. Where the hosted form is available, these details are used to respond to your enquiry.

Please provide only information relevant to your question. Do not include passport copies, banking details, medical records, passwords, or confidential research material in a general enquiry.

How enquiry information is used

Enquiry information is used to understand and answer your question, communicate about the matter you raised, and maintain a record of relevant correspondence. It may also be needed to investigate misuse, resolve a complaint, or meet an applicable legal obligation.

Submitting an enquiry is not a newsletter subscription. The website has no newsletter sign-up or advertising profile feature. Where data protection law requires a legal basis for processing, that basis must reflect the purpose and circumstances of the enquiry.

Technical information and cookies

The website’s pages use locally hosted fonts and images. The supplied frontend does not include analytics, advertising trackers, or social-media tracking widgets, and does not write cookies or browser-storage identifiers.

The web host may maintain technical logs containing information such as an IP address, requested page, browser details, and request time. A hosted contact-form service may use a session cookie or security token to protect submissions. The availability and operation of these server features depend on the hosting configuration.

Access and service providers

Handling an enquiry may involve the people responsible for answering it and the services used to host the website or deliver email. If your request requires contact with another organization, ask which details are needed before sending additional personal information.

For information about the providers handling a particular enquiry, or where that information is processed, contact ICMRTI. Hosting and email-processing arrangements are separate from the external links displayed on the website.

How long information is needed

The appropriate retention period depends on the purpose of the correspondence, whether follow-up or a dispute is ongoing, and any applicable record-keeping requirement. Technical logs and security records may have different retention periods from enquiry correspondence. Contact ICMRTI to ask about the retention arrangements relevant to your information.

Sending information securely

Use the HTTPS version of the hosted website and avoid sending sensitive information through a general contact channel. No website or email service can provide an absolute guarantee of security. If you suspect that a message claiming to be from ICMRTI is unauthorized, verify it through info@ICMRTI.org before sharing further information.

Privacy requests and concerns

You may contact ICMRTI to ask about your information, request a correction, or ask for deletion. Depending on the law that applies and the reason information is held, you may also have rights to access a copy, restrict or object to processing, receive certain data in a portable format, or withdraw consent where processing relies on consent.

Describe the request and provide enough information to identify the relevant correspondence. Additional information may be needed to verify your identity; do not send identity documents unless they are specifically requested through an appropriate channel. Some requests may be subject to legal exceptions.

You may also raise a concern with the data protection authority responsible for your jurisdiction, where applicable.

External websites

Links to other websites, including icestem.org, take you to services with their own privacy information. Review that information before registering, submitting work, or providing personal details.

Changes to this policy

This page may be updated when website features or data-handling arrangements change. For questions about the current policy or a previous enquiry, contact info@ICMRTI.org.